Event Logistics in Japan – Concert Tours, Exhibitions, EXPO, Charter Flights | NEXTSTAR

Your Trusted Event Logistics Partner in Japan

Handling event logistics is far more complex than standard freight forwarding.

It demands zero-failure operations, strict timing, coordination with venues,

and the ability to move equipment immediately after an event.

NEXTSTAR specializes in concert logistics, exhibition cargo,

EXPO shipments, broadcast equipment, and urgent charter movements in Japan.

We support overseas freight forwarders,

event agencies, production companies,

and artists touring in Japan.

🎤 1. Concert Touring Logistics (International Artists)

We have extensive experience handling international artists performing in Japan.

Typical cargo includes:

  • LED panels & lighting systems

  • Audio consoles

  • Speakers & stage equipment

  • Musical instruments

  • Costumes & stage props

 

 

Our scope

  • Coordination with overseas agents

  • Freight booking / space protection (airline or charter)

  • Import customs clearance (ATA Carnet / normal entry)

  • Airport terminal handling

  • Delivery to venue

  • Immediate post-show pick-up and re-export

We understand touring schedules and manage very tight time-critical operations.

🛋️ 2. Exhibition & EXPO Logistics

We handle exhibition cargo for overseas exhibitors coming to Japan.

Past work includes:

  • exhibitions

  • Art fairs

  • Tech / industrial trade shows

  • EXPO exhibit import handling

  • Booth delivery, unpacking and set-up

  • Return shipments after the exhibition

 

We also manage the opposite direction:

  • Japanese exhibitors sending products overseas

  • Japanese artists performing overseas (equipment export)

🎥 3. Major Event Experience

Our team has supported:

  • International concert tours

  • EXPO exhibits (including Osaka EXPO)

  • Olympic broadcast equipment transportation

  • Large-scale production cargo

  • Time-critical missions for global brands

 

Here is the our work in the past

 

Tons of flight cases for concert epuipments

 

 

 

 

 

exhibitions logistic for Overseas exhibitor

 

 

 

🔧 4. What NEXTSTAR Can Provide

International freight

  • Air / Sea freight

  • Charter flight arrangements

  • ATA Carnet / normal customs

  • Re-export coordination

Domestic operations

  • Airport–venue delivery

  • On-site set-up

  • Container positioning

  • Waste disposal after events

  • On-site manpower

Project Management

  • Schedule control

  • Communication with venues

  • Documentation (INV/PL/customs)

  • 24/7 operation during event period

🤝 Looking for a partner in Japan?

We act as the Japanese on-site handler for many overseas agents.

If you need:

  • A reliable partner in Osaka / Tokyo

  • Urgent last-minute solutions

  • Charter or time-critical cargo

  • Carnet handling

  • On-site presence

Feel free to contact us anytime.